Record Keeping Recruitment 2026: Latest Vacancies, Syllabus & Exam Pattern

Government Record Keeping Vacancies 2026

Record Keeping is not a singular job title but a functional area that encompasses several roles within government organizations. These positions are vital for the systematic management, organization, retrieval, and preservation of official documents and data. For 2026, numerous government departments are expected to announce vacancies for roles that involve meticulous record management.

Key Highlights for Record Keeping Roles (2026)

Job Profile & Responsibilities

While specific duties vary based on the exact designation and department, the core responsibilities of record-keeping roles generally include:

• Receiving, classifying, and indexing incoming documents and files.
• Maintaining physical and digital records with utmost accuracy.
• Organizing files and records for easy retrieval and access.
• Ensuring the security and confidentiality of sensitive information.
• Archiving old records and disposing of obsolete ones according to government regulations.
• Updating databases and information systems.
• Assisting in audits and inquiries by providing necessary documentation.
• Performing data entry tasks accurately and efficiently.

Eligibility Criteria (Detailed)

The eligibility for record-keeping positions generally depends on the specific post and the recruiting authority. Common criteria include:

• Educational Qualification: Typically, a minimum of 10th pass or 12th pass from a recognized board. For some higher roles, a Bachelor's degree in Arts, Science, Commerce, or a related field might be required. Certifications in computer applications are often advantageous or mandatory.
• Technical Skills: Proficiency in basic computer operations, including MS Office Suite (Word, Excel, PowerPoint), and familiarity with database management systems. A typing speed of 30-40 words per minute (WPM) in English or Hindi is frequently a requirement, especially for clerical roles.
• Age Limit: Generally between 18 to 27 years for unreserved categories. Age relaxations are provided for SC/ST, OBC, PwBD, and ex-servicemen as per government rules.

Selection Process & Exam Pattern

The selection process for government record-keeping jobs typically involves one or more stages:

• Phase 1: Written Examination: This often includes objective-type questions covering General Intelligence/Reasoning, General Awareness, Quantitative Aptitude, English/Hindi Language and Comprehension. Some exams might include a descriptive paper.
• Phase 2: Skill Test: A crucial stage for many record-keeping roles, this usually involves a Computer Proficiency Test (CPT) or a Stenography/Typing Test to assess practical skills. Candidates must achieve a minimum qualifying standard.
• Phase 3: Document Verification & Interview (if applicable): Shortlisted candidates undergo document verification. Some posts may also require a personal interview to assess suitability.

Common Syllabus Topics include: Arithmetic, Algebra, Geometry, Trigonometry, General Science, Indian History & Polity, Geography, Current Affairs, Basic Computer Knowledge, and English/Hindi Grammar.

Salary Structure & Allowances

Salaries for record-keeping roles vary significantly based on the pay commission, the level of the post, and the department. Generally, positions fall under:

• Pay Level-2 (Rs. 19,900 - 63,200): Entry-level roles like Lower Division Clerk (LDC).
• Pay Level-3 (Rs. 21,700 - 69,100): Roles like Upper Division Clerk (UDC).
• Pay Level-4 (Rs. 25,500 - 81,100): More advanced administrative or assistant roles.

In addition to the basic pay, employees receive Dearness Allowance (DA), House Rent Allowance (HRA), and other benefits as per government norms.

How to Apply for Record Keeping Vacancies

Government record-keeping vacancies are announced by various recruiting bodies. Applicants must actively monitor:

• Central Government: Official websites of Staff Selection Commission (SSC), UPSC, Railway Recruitment Boards (RRBs), and specific ministries/departments.
• State Government: Respective State Public Service Commissions (State PSCs), subordinate services selection boards, and district court websites for judicial administrative posts.
• PSUs & Others: Websites of individual Public Sector Undertakings, autonomous bodies, and universities.

Candidates must register online and submit their applications along with required documents before the closing date specified in the official notification.