Record Clerk Recruitment 2026: A Comprehensive Guide
Government Record Clerk jobs are essential for maintaining the systematic flow of information within various public service sectors. This guide provides an in-depth look at what to expect for Record Clerk vacancies in 2026.
Key Highlights for Record Clerk Jobs 2026
| Category |
Recruiting Bodies |
Usual Age Limit |
Salary Range (Approx.) |
|---|
| Record Clerk |
High Courts, District Courts, State Government Departments, Public Sector Undertakings (PSUs) |
18-27 years (Relaxable for reserved categories) |
Pay Level-2/3 (Rs. 19,900 - Rs. 63,200 / Rs. 21,700 - Rs. 69,100) |
Job Profile & Responsibilities of a Record Clerk
A Record Clerk's primary duty is to manage and maintain official records. Day-to-day tasks typically include:
- Receiving, sorting, and cataloguing incoming documents and files.
- Organizing and filing records systematically, whether physically or digitally.
- Retrieving requested files and documents promptly for officials.
- Maintaining the confidentiality and security of sensitive records.
- Updating record logs and databases.
- Assisting in the archiving or disposal of old records as per guidelines.
- Ensuring that all filing systems are up-to-date and accurate.
Eligibility Criteria for Record Clerk Vacancies
Candidates aspiring for Record Clerk positions in 2026 must meet specific educational and age requirements:
- Educational Qualification: A minimum of a 10th pass or 12th pass from a recognized board or institution is typically required. Some higher-level posts might require graduation.
- Technical Skills: Proficiency in basic computer applications, data entry, and typing is often essential. A minimum typing speed (e.g., 30-40 words per minute in Hindi or English) may be stipulated. Knowledge of relevant software or record management systems can be an advantage.
- Age Limit: The general age range is usually between 18 to 27 years. However, age relaxations are provided as per government norms for SC/ST, OBC, and other reserved categories. Specific notifications will detail the exact age limits.
Selection Process & Exam Pattern
The selection of Record Clerks generally involves a multi-stage process designed to assess an applicant's aptitude and skills. While the exact pattern varies by recruiting body, common stages include:
- Written Examination: This is often the first stage and may include objective-type questions covering General Knowledge, Arithmetic, Reasoning, and Basic Computer Knowledge. Some exams might have descriptive papers for language proficiency.
- Skill Test: A typing test is a crucial component to evaluate the candidate's speed and accuracy in typing, often with specific WPM (Words Per Minute) requirements.
- Document Verification: Candidates who clear the initial stages will have their original documents verified.
- Merit List: Final selection is based on the performance in the written exam and skill test, leading to the preparation of a merit list.
Common Syllabus Topics: Quantitative Aptitude, General Intelligence & Reasoning, English/Hindi Language, General Awareness, Basic Computer Knowledge.
Salary Structure & Allowances
Record Clerks are typically appointed in Pay Levels 2 or 3 of the 7th Central Pay Commission (CPC). The salary structure includes:
- Basic Pay: Ranging from approximately Rs. 19,900 to Rs. 63,200 (Pay Level-2) or Rs. 21,700 to Rs. 69,100 (Pay Level-3).
- Allowances: In addition to basic pay, selected candidates receive Dearness Allowance (DA), House Rent Allowance (HRA), and other admissible allowances as per government rules, significantly increasing the take-home salary.
How to Apply for Record Clerk Vacancies
Recruitment for Record Clerk positions is usually decentralized. Candidates should:
- Monitor Official Websites: Regularly check the official websites of various High Courts (e.g., Supreme Court of India, State High Courts), District Courts, and specific State Government departments or PSUs that are likely to recruit.
- Official Notifications: Look for detailed 'Recruitment' or 'Career' sections on these websites for official advertisement releases.
- Application Process: Most applications are submitted online through the portal mentioned in the advertisement. This typically involves registration, filling in personal details, uploading documents (photo, signature), and paying an application fee.
- Review Guidelines: Carefully read the eligibility criteria and instructions in each specific notification before applying.